How to Submit Events

Gary Con Gary Con needs your events!

This year, we’re using TableTop Events to handle most of the convention’s nuts and bolts, including event submissions. To get started, you must have an account at TableTop Events https://tabletop.events/ and obtain a Gary Con badge. If you ran 16 hours of events last year, you likely have a credit good for a four-day badge. Otherwise, you must purchase a badge. If you submit and run at least 16 hours of events this year, you’ll qualify for a $65 credit towards a badge for GC X! Read more about GM rewards here.

Once you have your badge, you’re ready to begin submitting your events. Go to the conventions link at TableTop.Events, and click on Gary Con, then click the “Host” menu and select the “Submit Events”. That takes you to your My Event Submission page where you need to click on “New Submission” button.

Submit events

This will take you to a form for submitting your first event. (Later this page will list all of your events and allow you quick access to view and/or edit them. See last screenshot below.)

Submit events Form1Once you see the form, just work through all the fields, starting at the top of the page. Here’s a quick overview of all the fields:

  • Event Type: Choose the entry from the menu that best fits your event.
  • Name: Enter a title for your event. You’re free to choose any name you like, but please keep it family friendly.
  • Short Description: Enter a brief description for your event. Anything that’s relevant to your event and family friendly is acceptable. You’re limited to 400 characters here, including punctuation and spaces. The site shows you how many characters you have left as you type. Please type in whole words, with correct spelling. This short description is what will appear in the printed Gary Con Event Guide.

 

The short description field is required; however, you’ll also be presented with an optional field for a longer description. If you enter something here, we’ll use your expanded description on our website and other electronic media. (Again, please keep it family friendly.) Keep in mind that the long entry is independent from your short entry. If you choose to enter a long description make it a complete description.

 

  • Preferred Start Time: Choose a day and starting time for your event from the menu. When we schedule your event, we’ll do our utmost to give you your preferred starting time.
  • Alternate Start Time: Please choose an alternate starting time is case we are unable to schedule your event at your preferred time.
  • Duration: Choose a duration for your event from the menu. If you don’t see a value that exactly matches what you want, please choose the shortest duration that will fit your event.
  • Max Tickets: Choose the number of tickets you’d like us to make available for your event.
  • Age Range: Choose the entry that best fits your event from the menu. Keep in mind that this is only a guideline for people to use when registering for events.
  • Player Experience: Choose the entry that best fits your event from the menu. Keep in mind that this is only a guideline for people to use when registering for events.
  • Game System: Find your game system on the menu. If you cannot find an entry that fits, please choose “other” and enter your game system in the comments field at the bottom of the form. We will update our list of game systems as the convention approaches. If your event does not a game (for example, a seminar). Choose “other” and enter an appropriate note in the comments field.
  • Table Size Preference: Choose the entry that best fits your event from the menu. When we schedule your event, we’ll do our utmost to give you your preferred table size.
  • Comments: Use this field to tell us anything you think we should know about your event. If you chose the “other” entry in the game system field, please enter your game system here.

Once you filled in all the fields on your form, please take a moment to look over everything, then you’re ready to identify that you agree to the rules and click the Create button.

Submitting events

Once you create your event, the system will alert the staff, who will review your event and either approve it, reject it, or ask for changes, usually within one week. Once the staff makes a decision about your event, the system will alert you with an email sent to the address you provided when you provided when your created your Table Top Events account as well as within your event detail page by clicking on the Edit button.

Once you have submitted at least one event, you can go to the My Events page in your TableTop events account https://tabletop.events/conventions/gary-con-ix/submit-events to see the status of your event. You also can use this page to submit additional events or to edit events you’ve submitted already. This page also allows you to clone events—very handy if you’re submitting several sessions of a single event.

submitting events to Gary Con

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