Event Submission – Gary Con

How to Submit Events

Gary Con celebrates the life of E. Gary Gygax. Gary made a career out of writing, publishing, and promoting games, but playing games was his passion! He loved sitting down to play whichever game came to hand. In order to do what he loved and celebrate our shared joy of gaming, we need volunteer “Game Masters” (GMs) to help make this possible. So…

Gary Con needs your events!

Game Masters form the backbone of any convention. We invite you to share your love of gaming with others and help us all have a great time.

What is Gary Con looking for?

So, what events does Gary Con want? Gary loved all kinds of games, and that’s what we’re celebrating. So, ask yourself: What games or scenarios do you love and want to share far and wide? If you are ready to bring your favorite games and scenarios to share with everyone, then Gary Con wants your events!

What preparation is specifically required to GM at Gary Con?

We must mention that GMs should take time to review our policies completely (Gary Con Policies) to ensure thorough understanding. You can be thought-provoking, scary, or risqué (see notes under “Age Range”); however, we cannot tolerate anything that will entirely ruin someone’s experience. Please be considerate and respectful of others at all times. We ask you to be especially aware of Gary Con’s use of large, shared gaming spaces. Be ready for the ambient convention noise and do your best to avoid generating excessive noise at your table. When running your games, please be sure to make all your decisions for valid game reasons. If you have ANY doubt, please ask Gary Con Staff, who can be contacted through the Registration/Help Desk area, [email protected], or on the Gary Con Discord (https://discord.garycon.com) #helpdesk channel.

How do I submit events?

As in years past, we’re using TableTop.Events (TTE) to handle most of the convention’s nuts and bolts, including event submissions. To get started, you must have an account at TTE and you must obtain a Gary Con badge on the Gary Con TTE Site. If you ran 16 hours of events at the previous Gary Con, you should have received a credit good for the value of a Silver badge. Either way, you must have a badge before you can submit events. If you submit and run at least 16 hours of events this year, you’ll qualify for credit towards a badge for the next Gary Con! Read more about GM rewards on our GM Rewards page!

Please review our policies Gary Con Terms, Policies, and Waivers before purchasing your badge.

Once you have your badge, you’re ready to begin submitting your events. Go to the Gary Con TTE site, then click the “Submit Events” button. That click will take you to a form to submit your first event. Starting at the top of the page, work through all the fields by filling them out accurately and completely. Below we have included an overview of the fields for event submissions.

When can I submit events?

The date for TTE to open event submissions for Gary Con XVII is currently scheduled for July 27, 2024—the same date that badge sales are scheduled to open!

What is the deadline to submit events?

The deadline for event submissions for Gary Con XVII is currently scheduled for December 15, 2024. This is subject to change and at the discretion of our events team.

Table.Top Events (TTE) Fields...

Event Type >
Name >
Short Description >

Enter a brief description for your event. Anything that’s relevant to your event and family friendly is acceptable. There is a limit of 400 characters, including spaces and punctuation.

Important: This area is text only. Please make your description complete and self contained. If you run out of space, rewrite your description until what you have to say fits into the available space.

Important: If your event will contain any material not suitable for minors or more sensitive folks, make sure you mention this in your description (both short description and long description). Also be sure to choose the appropriate age range for your event (see “Age Range”).
Long Description >

This is an optional field where you can enter whatever you feel you need to adequately describe your event. There’s no character limit, but try not to go too wild. TTE offers you a palette of tools for formatting your text here. You can add some fancy text formatting and art and web links, too.

Important: Please be aware that the short and long descriptions are separate entities; please make sure that all the information from your short entry also appears in your long entry.

Important: If your event will contain any material not suitable for minors or more sensitive folks, make sure you mention this in your description (both short description and long description). Also be sure to choose the appropriate age range for your event (see “Age Range”).
Preferred Start Time >

Choose a day and starting time for your event from the menu. When we schedule your event, we’ll do our utmost to give you your preferred starting time.

Important: Gary Con uses the 24-Hour Clock for event times.

Gaming hours are outlined in the table below:

Day Times

Thursday 0800-2400

Friday 0800-2400

Saturday 0800-2400

Sunday 0800-1600

Please select a starting time that will allow you to complete your event within those hours. If you need to run past midnight (TH-SA) or past 4pm on Sunday, please use the comments field to let us know, or, better yet, contact us in advance by emailing [email protected].
Alternate Start Time >
Duration >

Choose the duration for your event from the menu. If you don’t see a value that exactly matches what you want, please choose the shortest duration that will fit your event.

Important: Gary Con begins games on the hour. When you’re done, we expect you to be picked up and gone in time for the next group scheduled to use your area to begin. It is essential that you stop 15 minutes early and clear your area for the next group. Please plan accordingly.
Max Tickets >

Choose the number of tickets you’d like us to make available for your event. If your event won’t have tickets, enter a “1” here and use the comments field to explain what’s going on. As the game master, you don’t need a ticket; so don’t include yourself in the ticket count.

Due to a desire to make more space at each table this year, the form will limit you to seven players or less. We have a very limited number of larger tables available, however. If you want more than eight players, set the number of tickets to eight and use the comments field to tell us how many players you actually want.
Spaces Needed >

This field shows the number of different groups you will run at once, either by yourself or with one or more co GMs. If your event is only you and one group of players, set this value to one (1). If you plan to run a single group and you feel you need big space, you still only choose a value of one (1) here; use the comments field or the special requests area to request a big space for a single group.

If you will run your event for separate groups of players, or if one or more co GMs will run separate groups, set the value here to the number of groups.

Example: You and two groups playing independently would need 2 spaces. You and two co-GMs, each running a different group, would need 3 spaces.
Age Range >

Choose the entry that best fits your event from the menu. Keep in mind that this is only a guideline for people to use when registering for events. If you’re planning anything with adult themes or material that may be objectionable, choose “Legal Drinking Age.” Please refer to the Gary Con Policies and ensure your event strictly adheres to our policies and accepted standards of public decency.
Special Requests >

Use the check boxes in this section to indicate special needs you have. Please make a special request only if you truly need it. Checking a box here will make it less likely we’ll be able to give you your preferred event time—it might even prevent us from scheduling your event at all.

If you have a request that does not appear in this section, use the Comments field to relate any other needs you have.
Game System >
Player Experience >
Comments >

Use this field to tell us anything else you think we should know about your event. If you chose the “other” entry in any field, please use this field to list your pertinent information. Also, please mention any specific need you might have for your table here, along with an explanation for those needs. For example, if you plan to build a 3D temple that’s three feet wide and six feet long, we’ll need to know that. Include a note here if you want more tickets for your event than the system allows you to select.

Also, you can explain your needs here if you have checked any of the special request boxes.*

Important: Attendees will NOT see anything in the Comments field, so please do not share any information about your event intended for them. This field is ONLY for you to share pertinent info with the Convention’s Event Staff.

Day	Times
Thursday	0800-2400
Friday	0800-2400
Saturday	0800-2400
Sunday	0800-1600

Once you have filled in all the fields on your form, take a moment review everything. Then, when you’re ready, click “Submit.”

After you have submitted at least one event, you can go to the “My Events” page in your TTE account (Submitted Events) to see the status of your event. You also can use this page to submit additional events or to edit previously submitted events. This page also allows you to clone events—which is very handy if you’re submitting several sessions of the same event.

After You Submit

Once you submit an event, the system will alert the staff, who will review your event and (1) approve it, (2) reject it, or (3) ask for changes. This review is usually completed within one week or less. Once the staff makes a decision about your event, they will contact you with an e-mail sent to the address you provided when you created your TTE account. Please watch your inbox (and spam folder) for replies from the staff.

If you have any questions about an event after it has been submitted, please contact us via e-mail to [email protected].