Would you like to submit an event for Gary Con? You’ve come to the right place to learn how!
When can I submit events?
We currently plan to open event submissions on our Gary Con XIX TTE Site on July 11, 2026, at 12:00pm (noon) in USA Central Time—the same date and time that badge sales are scheduled to open.
What is the deadline to submit events?
The deadline for event submissions for Gary Con XIX is December 1, 2026. However, this is subject to change and at the discretion of our events team. A brief ”last chance” window may be opened in mid-to-late January, but it is not guaranteed.
How do I submit events?
As in years past, we’re using TableTop.Events (TTE) to handle most of the convention’s nuts and bolts, including event submissions. To get started, you must have an account at TTE and you must obtain a Gary Con badge on the Gary Con TTE Site. If you ran 16 hours of events at the previous Gary Con, you should have received a credit good for the value of a Silver badge. Either way, you must have a badge before you can submit events. If you submit and run at least 16 hours of events this year, you’ll qualify for credit towards a badge for the next Gary Con! Read more about GM rewards on our Game Masters page!
Please review our policies Gary Con Terms, Policies, and Waivers before purchasing your badge.
Once you have your badge, you’re ready to begin submitting your events. Go to the Gary Con TTE site, then click the “Submit Events” button. That click will take you to a form to submit your first event. Starting at the top of the page, work through all the fields by filling them out accurately and completely. Below we have included an overview of the fields for event submissions.
Submitting your first event…
Once you have your badge, you’re ready to begin submitting your events.
Log into your TTE account, to the Gary Con TTE page, and find the Host menu.
From the Host Menu, choose Submissions.
Once you choose Submissions, you see a single field labeled Event Type; click anywhere on that field to see the list of event types. Choose the type that best fits your event.
The types are mostly self-explanatory, but here are a few notes to assist you if you’re in doubt:
- Board Game – Any game that uses a pre-printed playing surface as the primary means to manage play. Past Gary Con favorites of this type include Axis and Allies, Dawn Patrol, Dune, Kingmaker, Thunder Road, and many others.
- Card Game – Games that employ one or more decks of cards as the primary means of play, but are not necessarily tradable or collectible (see Trading Card Games). Past Gary Con favorites include Nuclear War and Ultimate Werewolf.
- Miniatures – Games played with figurines or other token that the players maneuver during play. Past Gary Con favorites include Battletech, Chainmail, Don’t Give Up the Ship, and Tractics.
- Organized Play – Games run under a structured, multi-convention system that sets standards for scenarios or characters and (possibly) records results. This includes groups such as Legends of Greyhawk, Adventurers League, Gygax Society, or Paizo Organized Play.
- RPG – Short for Role-Playing Game. This is far and away the most popular event type at Gary con. This type includes the D&D game and all its many descendants. It’s generally easy to identify an RPG because the rule set usually will identify itself right on the cover or introduction. We suppose we have to say it, though. An RPG is a game where each player adopts a persona (sometimes more than one) who then goes forth and undertakes a quest or other adventure.
- Seminar – Not a game, but a presentation or performance meant to inform or entertain. We generally expect seminars to include a moderator (usually the person who submits the event) and one or more panelists who provide the content.
- Trading Card Game – This category includes all collectible trading card games, like Magic: the Gathering, that employ deck building with tradable cards.
The form includes other event types that are intended for use by Gary Con’s various partners, so most GMs submitting events can and should ignore them.
Once you choose an event type, several more fields appear on the form.
Table.Top Events (TTE) Fields...
Additional Table.Top Events (TTE) Fields...
Finishing your first Event Submission…
After you work your way through all of the fields, you’ll see a block of text containing our event submission rules. You must check the box to indicate that you agree to follow the rules before you can continue.
Once you have agreed to the rules, you can click the Start Submission button and complete the submission process.
Editing your event…
After you have clicked Start Submission, TTE presents you with a new set of fields that you can use to enhance your event. You also can change what you have already entered in Step One.
Clicking the Submit Button…
Once you have filled in all the fields on your form, take a moment to review everything. Then, when you’re ready, click “Submit.”
Once you click “Submit” a new button appears: “Back to My Submissions.” This takes you directly back into your TTE account, where you can submit other events, clone events that you’d like to run more than once, or edit any event that you’ve already submitted (provided that the event has not been approved, read on).
After you have submitted at least one event, you can go use the Host Menu in your TTE account and view your event submissions whenever you like. The “My Submissions” area shows all the events you currently have submitted and what their current status is.
As we mentioned earlier, you can use this page to submit additional events or to clone events—which is very handy if you’re submitting several sessions of the same event. You also can edit events you’ve submitted already.
Please be aware that once our events team approves an event, you cannot make further changes yourself. You will need to contact the team at [email protected] with any additional changes or edits. Also please be aware that changes that the staff makes on your behalf will not be visible through your TTE account until we release the event catalog.
After You Submit
Once you submit an event, the system will alert the staff, who will review your event and (1) approve it, (2) reject it, or (3) ask for changes. This review is usually completed within one week or less. Once the staff makes a decision about your event, they will contact you with an e-mail sent to the address you provided when you created your TTE account. Please watch your inbox (and spam folder) for replies from the staff.
If you have any questions about an event after it has been submitted, please contact us via e-mail to [email protected].