As Gary Con approaches, you are probably hoping to procure a booth in the Exhibit Hall as a vendor for next year. We have tried to compile this helpful page to guide you!
Booths
When it has been coordinated, you can find your booth by going to:
TTE site –> Exhibitor/Sponsor –> Available Booths
Exhibitor Badges
On Wednesday, we should have Exhibitor Badges in the Forum. After Wednesday, you will need to go to the Registration/Help Desk to pick up Exhibitor Badges.
**Check your Exhibitor Badge(s) for accuracy on TTE!**
Attendees with Exhibitor Badges are able to access the Forum during the following hours:
- Wednesday @ 8:00am-10:00pm
- Thursday @ 7:00am-6:00pm
- Friday @ 9:00am-6:00pm
- Saturday @ 9:00am-6:00pm
- Sunday @ 9:00am-9:00pm*
*We close the Exhibit Hall to guests on Sunday at 2:00pm.
Exhibit Hall – Exhibitor Hours
| Wednesday | March 19, 2025 | 8:00am-10:00pm | Move-In |
| Thursday | March 20, 2025 | 7:00am-10:00am 10:00am-5:00pm 5:00pm-6:00pm |
Booth Set-up Exhibit Booth Close |
| Friday | March 21, 2025 | 9:00am-10:00am 10:00am-5:00pm 5:00pm-6:00pm |
Booth Set-up Exhibit Booth Close |
| Saturday | March 22, 2025 | 9:00am-10:00am 10:00am-5:00pm 5:00pm-6:00pm |
Booth Set-up Exhibit Booth Close |
| Sunday | March 23, 2025 | 9:00am-10:00am 10:00am-2:00pm 2:00pm-9:00pm |
Booth Set-up Exhibit Booth Close |
*All times presented are in Central Time.
Setup Times
Exhibitor setup at the Forum is scheduled to start on Wednesday, March 19, 2025, at 8:00am. We will lockup the Forum at 10:00pm that evening.
Setup will continue starting at 7:00am on Thursday, but please keep in mind that VIG/VIP guests will be allowed early access to the Exhibit Hall at 9:00am that morning.
Loading In
On Wednesday, you can park in the lot to bring stuff down the ramp and through the doors or use the roll-up door. The roll-up doors are not connected to the lot, so you will have to go back to the main road and enter on the side of the Forum (marked in red on the map, but may be hard to see).
Parking
When you are finished loading in, please move any vehicles and/or trailers you won’t be using during the convention to either the Airport parking lot or the back of the Chalet parking lot. Parking by the Forum is a premium and we would like to ensure guests are able to have appropriate parking available.
Shipping to/from the Convention
Shipping to the Con
You can ship items for your booth directly to the resort and it should be waiting for you on Wednesday, assuming your carrier can get it shipped there in time.
Labeling
Please have a large label on each package with the following information:
Grand Geneva Resort & Spa
Gary Con Exhibitor Booth #____
Attention: Haley Bartz
7036 Grand Geneva Way
Lake Geneva, WI 53147
Packages must…
- …INCLUDE THE BOOTH NUMBER.
- …be labeled as shown above. If they are not correctly labeled, they will not be delivered to the forum. It is then the Exhibitor’s responsibility to retrieve and transport their shipped packages from the hotel to their booth.
***PACKAGES SHOULD NOT ARRIVE BEFORE MARCH 10, 2025!!***
To ensure your items are received, please print and keep any Tracking Numbers associated with your packages. If you have any questions or concerns regarding your shipped packages, that is between you and Grand Geneva (262-753-6890).
You can find your Booth Number on the reference map included in our Shipping PDF. If you need assistance with booth information BEFORE the convention, please contact Dave Conant ([email protected]).
Receiving You Packages Onsite
If correctly labeled, your packages will be delivered to the Exhibit Hall. Contact the Hall Captain (based at the Gary Con Captain’s Booth in the Forum Lobby) if you have any issues. NOTE: Packages will be delivered only during Exhibitor Setup times (Wed. 8am-10pm & Thur. 7am-10am).
Costs For Package Handling
To receive, store, and deliver your packages, the Grand Geneva charges:
- $6 per box that weighs up to 40 lbs.
- $10 per box that weighs over 40 lbs.
- $100 per pallet
Shipping from the Con
Grand Geneva Shipping Form
Fill out and attach the Grand Geneva Shipping Form (page 3 of our shipping PDF or obtained from the Front Desk of the hotel) for EACH package you wish to ship out from the resort after the convention. These packages can be left to the side of the main entrance of the Exhibit Hall (opposite corner from the Gary Con Merch Booth) before you leave. A Grand Geneva Associate will transport all packages to the Loading Dock and process shipping on Monday, March 24th.
Cost for Package Handling
In addition to the cost for shipping the package, the Cost for Package Handling is the same as inbound packages:
- $6 per box that weighs up to 40 lbs.
- $10 per box that weighs over 40 lbs.
- $100 per pallet
Getting Help
If you have any issues, resources available in the Exhibit Hall include the Forum Captain, the volunteers at the Gary Con Merch Booth (who may be able to help locate the Forum Captain), and the Dock Master (during Wednesday setup).
You may join our Gary Con Discord Server to use the Help Desk channel as a quick and convenient tool to help route inquiries and resolve issues.
If you need to reach someone during the convention, you can e-mail [email protected] AND [email protected], either of which should be able to route you to someone equipped to assist you as needed.