August 30 2025

Gary Con XVIII – August Newsletter

A lot is incoming as we approach the autumn season! Be sure you’re familiar with upcoming dates and deadlines!

Gary Con Hoteling Update

Hoteling blocks are scheduled to open on Monday, September 8, at 10:00am Central Time. We plan to send a special news update about our Gary Con XVIII Partner Hotels before our scheduled hoteling date. Please be patient as we finish updating our website hotel page with info—we assure you we will get more out ASAP!

GCXVIII on TTE

Haven’t bought your badge or merch for GCXVIII? Go to our Gary Con TTE Site to buy a badge or purchase GCXVIII merch!

We have less than 950 Silver Badges remaining, so be sure to get yours before we sell out for the year!

GCXVIII Badges

GCXVIII Merch

GMs & Event Submissions

Event submissions are open!! So, grab your badge for Gary Con XVIII and get submitting those events!

Game Masters and Event Submission info is available on our website.

***You must have a badge to submit events on TTE.***

Submit an Event on TTE!

Exhibitor Updates

Our Exhibitor Team wants us to send sincere thanks to all of you who applied to exhibit at Gary Con XVIII in March 2026. You gave our Exhibitor Team a lot of tough calls to make to fill our Exhibit Hall for the upcoming year, but they’ve done their best to have a fun variety of exhibitors for another incredible year!

NOTE: Approved Exhibitors who need additional exhibitor badges for their staff can go into TTE and purchase them from the “Booth Management” pages.

REMEMBER: It’s common for at least a few spots to open up at some point prior to the convention, so there may still be a chance. However, even if you weren’t approved to exhibit this time around, we hope you will apply again next year to give it another shot.

NOTE: Every application in our system with a PENDING status should have been changed to a WAIT LIST status. If a booth becomes available, another company will be immediately approved to fill the open space.

APPROVED EXHIBITORS: We are now in the window for obtaining a hotel room (1 per booth space) at one of our Partner Hotels. This window closes on Monday, September 1, before midnight (Central Time)—so please get your exhibitor room booked ASAP.

NOTE: If you are an exhibitor who has not received their hoteling link via email, please notify both [email protected] and [email protected] before Monday, September 1.

***NOTE: Booths/Sponsorships must be paid in full in order to receive this hoteling benefit.***

Gary Con Charity Auction

Prepare for the Gary Con Charity Auction hype-train! We will once again be supporting Children’s Wisconsin for Gary Con XVIII in March 2026!!

At Gary Con XVII in March 2025, we were able to raise more than $90,000 for Children’s Wisconsin and we certainly couldn’t have done it without the help of all our wonderful donors! If you have items you’re interested in donating to support the Gary Con Charity Auction, please contact [email protected] for more details.

Gary Con Charity Auction

Gary Con Shop

The Gary Con shop has been restocked just in time for the chilly season! Grab some hoodies to combat the cold or simply round out your wardrobe with some of our cool art tees.

Cozy up with thoughts of Gary Con to comfort you all winter!

Visit the Gary Con Shop!

Gygax Ink

Keep up with Gygax Ink by following their Facebook Page!

Gygax Society

Adventure Alert!!

Your adventurers are the center of a doomsday prophecy for the people of the southern Direfang mountains. After visiting Ket-kythan and witnessing an ominous sign, the party must investigate and stop the emergence of Ember Breath, a long imprisoned beast from the elemental plane of fire, from its slumber.